Manav Sampada UP eHRMS: Login, Leave, Salary Slip & Service Book (2026 Guide)

ByManav Sampada

Everything in one place — the correct default password, how to log in, find your Employee ID, apply for leave, download your salary slip and check your service book, explained in plain, simple steps.

Reviewed by Manav Sampada Help Desk Updated: June 2026 9 min read
Disclaimer: This is an independent help guide, not a government website. For all official services, use only ehrms.upsdc.gov.in. We never ask for your password, OTP, or Employee ID.

If you are a Uttar Pradesh government employee — a teacher, a health worker, a clerk, or an officer — the Manav Sampada (eHRMS) portal is now where your entire service life lives online. Work that once meant carrying files and visiting offices — leave, transfer orders, salary slips, your service book — now takes just a few clicks.

This guide doesn’t only list the steps. It also points out the small, real problems where most people get stuck — the exact default password format, the actual reason an OTP doesn’t arrive, and how to stop a leave request from being rejected. That practical detail is what sets this page apart from the usual guides.

Manav Sampada Uttar Pradesh eHRMS portal homepage showing the service wheel and Public Window menu
The official Manav Sampada UP portal homepage at ehrms.upsdc.gov.in.
eHRMS Login Apply Leave Salary Slip Service Book
On this page

What you can do on Manav Sampada UP

Manav Sampada (eHRMS), built by the National Informatics Centre (NIC), is a complete HR system — not just a login page. Once your account is active, you can:

  • Manage your profile & service record — view and request updates to personal, address and family details.
  • Apply for leave online — CL, EL, medical, maternity, CCL and more, with real-time status tracking.
  • Download your salary slip — month-wise pay details without visiting the office.
  • Open your e-Service Book — a verified digital record of appointments, promotions and transfers.
  • View transfer & posting orders — see and download issued orders.
  • Access ACR & Fact Sheet (P2) — your annual report and full service summary.

How to log in to Manav Sampada UP (step by step)

Logging in takes under a minute — just fill each field carefully.

  1. Open the official portal Go to ehrms.upsdc.gov.in. Always check that the URL contains upsdc.gov.in and shows the lock icon — that confirms the site is genuine.
  2. Click “eHRMS Login” You’ll find the login link in the top-right corner of the homepage.
    Red arrow pointing to the eHRMS Login button on the Manav Sampada UP portal homepage
    The “eHRMS Login” button sits in the top-right menu of the homepage.
  3. Select your department Choose the correct department from the dropdown (Basic Education teachers select Directorate of Basic Education). The wrong department will stop your ID from opening.
  4. Enter your User ID & password Type your Employee ID and password. First-time users should use the default password format below.
  5. Type the CAPTCHA and click Login The CAPTCHA is case-sensitive — copy the capital and small letters exactly as shown, then click the green Login button.
    Manav Sampada login form showing the CAPTCHA text field and the green Login button
    Enter the CAPTCHA exactly as shown, then click Login.
  6. Verify the OTP An OTP is sent to your registered mobile number. Enter it and click Validate — your dashboard will open.
Remember: an OTP is sent every time you log in — so your correct mobile number must be registered on the portal.

Default password — the correct format

Many websites get this wrong (some say date of birth in DDMMYYYY). The real default password is built like this:

First 3 letters of your name (CAPITALS) + your birth year (4 digits)

RAJ1981 — name Rajesh, born 1981

VIK1976 — name Vikas, born 1976

Two important conditions: 1) This default works only if you have never used “Forgot Password” even once. 2) If your name is spelled incorrectly on the portal, the password is built from the first 3 letters of that incorrect spelling — not your real one.

What to do on your first login

After your first login: create a strong new password (at least 8 characters — a capital, a small letter, a number and a special character, e.g. Rajesh@123), verify your mobile and email, and check your service details (joining date, designation, office). If anything is wrong, don’t edit it yourself — get it corrected through your DDO / BRC office.

How to find your Manav Sampada Employee ID

Your Employee ID is issued by your department (you don’t register yourself). If you don’t know your ID, here’s where to find it:

  • On official documents — your appointment/joining letter, ID card, or salary slip all show your Employee ID.
  • From your nodal officer — each school/district has a Manav Sampada nodal officer, the most reliable source.
  • Via the public Fact Sheet report — in the portal’s public reports, use Advance Search, pick your department and district, search By Employee Name, and your ID will appear in the report.
Tip: sometimes a name is spelled slightly differently in the records — try one or two spellings and your ID will show up.

How to apply for leave on Manav Sampada

Before you can apply, you must add a Reporting Officer once (Online Leave → Add Reporting Officer → enter your officer’s details, e.g. the BEO, and save). After that:

  1. Open Apply Leave and choose the leave type — the system counts the days for you.
  2. Enter the From–To dates, the reason, and your address during leave.
  3. Upload a document as PDF if the leave type needs one (keep it under 2 MB).
  4. Submit — you’ll get a confirmation SMS.

Which document to upload for each leave type

Leave TypeRequired document
Casual Leave (CL)None — just the dates, reason and your address.
Medical LeaveRegistered doctor’s certificate + medical reports; on return, fitness & charge report (done online at BRC).
Maternity LeaveHospital/doctor documents and reports, combined in order into one PDF.
Child Care Leave (CCL)Application signed by your head + affidavit + child’s birth proof — one PDF (up to 2 MB).
Study LeaveAdmission letter from a recognised institution + proof of course duration.
Note: leave applications are often rejected when the required document is missing — so keep your PDF ready before you apply.

What your leave status means (and what to do)

After applying, go to Leave → Leave Status / History to see your application. Here’s what each status means and your next step:

StatusMeaningWhat you should do
PendingAwaiting your officer’s approval.Follow up with the reporting officer after 48 hours.
ApprovedLeave sanctioned.Save or print the sanction record.
RejectedApplication turned down.Read the reason in “Remarks”, fix it, and re-apply.

How to download your salary slip

After login, open the Salary / Pay Slip (or Employee Services) section → select the month and year → click View / Download → save the PDF. If the option isn’t visible, contact your department’s accounts/HR section — that month’s data may not be updated yet.

Viewing your service book and transfer orders

Your e-Service Book is your verified digital employment record — it holds entries for appointment, promotion, pay, leave and transfers. After login, open the Service Book section to view it. If an entry looks wrong, report it to your HR/nodal officer for correction (you can’t edit it yourself).

To see a transfer/posting order, go to Employee Services → Transfer/Posting. If no order appears, either no transfer has been issued or your department hasn’t updated it yet.

The m-STHAPANA mobile app

For HR tasks on the go, the m-STHAPANA app lets you apply for leave, check status and view pay slips from your phone. Download it only from the official Google Play Store or Apple App Store and verify the publisher is the UP government/UPSDC. Never install the app from a third-party APK or an unknown link — those can be phishing attempts.

5 common mistakes people make

  • Reusing an old CAPTCHA — whenever you change a field, type a fresh CAPTCHA, or you’ll get “invalid”.
  • Mixing up O vs 0 and l vs I — the most common slip in both CAPTCHA and password.
  • Trying the default after a reset — once you’ve reset the password, the default will never work again.
  • Applying for leave without a reporting officer — the application won’t be forwarded at all.
  • Uploading a PDF larger than 2 MB — it won’t upload; compress the file first.

Frequently Asked Questions (FAQs)

What is the default password for Manav Sampada?
The first three letters of your name in capitals plus your 4-digit birth year — for example, RAJ1981 for Rajesh born in 1981. It works only if you have never reset your password.
I’m not receiving the OTP. What should I do?
Usually your mobile number is wrong or not registered on the portal. Ask your BRC/office admin to update the correct number in the master data, after which the OTP will arrive. Also check your network and the “Resend OTP” option.
Can I register myself on Manav Sampada?
No. Registration is done by your department’s nodal/HR officer. You are issued an Employee ID and login to use the portal.
How do I find my Employee ID?
It’s printed on your appointment letter, ID card or salary slip. If not, use the portal’s public Employee Fact Sheet and search by your department, district and name.
Do I need any document for Casual Leave?
No. For Casual Leave you only enter the dates, reason and your address during leave, then submit.
My salary slip isn’t showing on the dashboard. What should I do?
That month’s data may not be updated yet. Wait and check again, or contact your department’s accounts/HR section.
Can retired employees use the portal?
In many cases retired employees get limited view-only access to see service records, depending on the department’s policy.
About this guide: This page is based on the real, hands-on experience of UP government employees using the Manav Sampada portal, and is reviewed and updated regularly. We are not a government body — for all official services, always visit ehrms.upsdc.gov.in.